Amended August 2014
ARTICLE 1: NAME
The name of this organization shall be “Convention Services Association of Las Vegas” (CSA). Formerly know as the WCSA (Women’s Convention Services Association).
ARTICLE II – OBJECTIVES AND PURPOSES
The objectives and purposes of the Convention Services Association is to educate, promote, network and advertise our members through monthly meetings, the CSA website and special events.
The members shall be comprised of individuals and companies affiliated with those who work together professionally to promote and service the convention and tourism industries.
ARTICLE III: POLICY
The Convention Services Association shall be nonsectarian and nonpartisan.
ARTICLE IV: MEMBERSHIP
Memberships may be corporate or individually held. A member in good standing is one whose dues are current and has attended at least four (4) meetings in the last twelve (12) months.
Section 1: Memberships held by the company shall be considered held by the company paying the dues and shall be designated to specific individuals, but may be
Re-assigned in the event of personnel changes.
Section 2. Memberships held by the individual shall be deemed as being owned by the individual and shall move with the individual in the event of a change in employment.
Section 3. Types of Memberships
There will be three (3) classifications of membership with voting privileges:
1. INDIVIDUAL MEMBERS: Membership owned by an individual consisting of one (1) vote.
2. LIFETIME MEMBERS: All past presidents and any members deemed by the board. These individuals can remain Lifetime members as long as they remain active by attending six (6) meetings during the past twelve (12) months. This is to be reviewed by the new Board at the beginning of each year.
3. CORPORATE MEMBERSHIP: Membership owned by a corporation (see Article V consisting of one (1) vote.
ARTICLE V: DUES
New or renewing members shall pay dues applicable for membership, beginning the fiscal year (January 1 through December 31). Renewing members who fail to pay the dues by the February meeting shall be dropped from the membership, mailing, the website (a reinstatement fee may apply) and e-mail lists. A membership may be re-instated by paying the annual dues in full.
Section 1: Descriptions of memberships: All memberships include a listing on the website, a 35-word description of company on website, and an e-mail link on the website.
A. INDIVIDUAL MEMBERSHIP: Annual dues shall be $100.00 membership owned by an individual consisting of one (1) vote. Or an individual paid for and owned by a company consisting of one (1) vote and one designated member.
B. CORPORATE MEMBERSHIP: Annual dues shall be for employees up to
Three (3) $150.00, and four (4) or more $225.00. Membership consists of one (1) vote.
Section 2: A monthly assessment shall be established in the Standing Rules (copy attached).
Section 3: All Lifetime Members (in good standing) shall be exempt from paying annual dues.
ARTICLE VI: BOARD OF DIRECTORS
The Board of Directors of the Association shall be comprised of a Chairman of the Board (Immediate Past President), President, Vice President, Recording Secretary, Treasurer, and Sergeant-at-Arms.
Section 1: The Chairman of the Board shall be the Immediate Past President. That person shall have tie breaking voting privileges and attend meetings of the succeeding Board in a consultant capacity. Shall oversee those who operate the day-to-day running of the website.
Section 2: The President shall preside at all meetings of the Association, shall be an ex-officio member of all committees, and shall make an annual report to the membership at the time of installation of successor. The President shall perform such duties as ordinarily pertain to this office (Article XII). These duties shall include, but are not limited to, a monthly review of the bank statement, income and disbursements.
Section 3: The Vice President shall act in the absence of the President, shall serve as ex-officio of all committees, and shall perform such duties as may be necessary to assist the President.
Section 4: The Recording Secretary shall keep a correct record of the proceedings of all meetings of the Association. The Recording Secretary shall:
A. Distribute monthly meeting notices including a brief summary of the previous month’s meeting.
B. Be responsible for the collection of annual membership dues for the purpose of maintaining an accurate membership list (the dues collected to be given to the Treasurer in a timely manner for deposit).
C. Keep a list of names and addresses of all members.
D. The Secretary shall notify members in November that membership dues come due January.
E. The Secretary shall regularly collect mail from the postal box and process or forward in a timely manner.
Section 5: The Treasurer shall be the custodian of all funds of the Association, and file all necessary tax forms (Article XII, Section 3). The Treasurer shall make disbursements by check, signed by her/him as Treasurer, and countersigned by the President, Vice President, or the Recording Secretary. The Treasurers’ responsibilities shall include, but not be limited to:
A. The collection of monthly meeting charges.
B. Verify the attendance at each meeting and retain the sign in sheets of the meeting
C. An account of all receipts and disbursements in a permanent record book.
D. Submit a written report to the Board of Directors at the monthly Board meeting.
E. The Treasurer shall present a budget to the Board of Directors for approval at the December Board meeting.
The Treasurer shall keep the funds of the Association in such bank as the Board of Directors may direct. All funds must be deposited within two (2) banking days of receipt. The out going Treasurer shall make a verbal annual report at the January meeting.
Section 6: Sergeant-at-Arms shall maintain order during the meetings, shall be the Standing Chairman for the Nominating Committee and supervise the general election. Sergeant-At-Arms shall tally any other votes taken by members and shall be responsible for maintaining a book of memorabilia of the Association.
Section 7: Each outgoing officer, with the exception of the Treasurer, shall, at or before the first Board meeting after the close of term of office, transfer to the successor of the office the files and records of the office. The Treasurer shall within fifteen (15) days following the close of the fiscal year, deliver the books and records of the office to the person or persons appointed to make the final audit.
Section 8: Any officer, with the exception of the Treasurer, shall, vacating an office before the expiration of the term, shall, within fifteen (15) days, transfer all records of the office as instructed by the Board of Directors. Should the Treasurer vacate the office before the expiration of the term, the Treasurer shall, within fifteen (15) days, transfer the records of the office for the purpose of the audit to the person or persons designated by the Board.
Section 9: All duties as outlined above for Board Members shall be subject to change, as the Board deems necessary.
ARTICLE VIII: MEETINGS
Section 1: The Association shall meet regularly once a month with the exception of the months of November and December. November and/or December’s meeting shall be an open holiday mixer with no set schedule. The fiscal year of this Association shall be January 1 through December 31.
Section 2: Prospective members may be limited to attendance as non-members to no more than two (2) meetings.
Section 3: Past members that have not renewed their membership by the February meeting cannot attend the monthly association meetings as a member paying member prices until their dues are paid in full.
Section 4: The Board of Directors shall meet at least once a month.
Section 5: The quorum for the Board of Directors shall be a majority of the entire board.
Section 6: Voting of the membership by proxy shall not be permitted. A majority vote of those members present at an Association Meeting and voting shall govern.
Section 7: The Board of Directors shall have the authority to make any expenditure that is not a budgeted line item on behalf of the Association if it is up to $99.00. All expenses in excess of $100.00 shall require a majority vote of the Board.
ARTICLE IX: NOMINATION & ELECTION OF OFFICERS
Section 1: All officers of the Association shall be elected by the time of the December meeting through cumulative votes at member meetings (or by electronic submissions to the association
Secretary) from ballots of members in good standing. All officers shall hold office starting the first regular meeting the following January and hold that office for two (2) years or until their successors are elected and installed.
Section 2: Nomination may be made from the floor of a member meeting prior to the election, provided that nominee is a member in good standing and has consented to the nomination. Nominations from the floor must receive two (2) seconds.
Section 3: The majority of the votes cast by ballot of members in good standing shall be necessary for the election of any officer. In the event any ballot cast does not show a majority for any one nominee of any officer listed, the person having the lowest number of votes shall be dropped, and this procedure shall be followed until one nominee shall have received a majority. If there is but one candidate for each office, the ballot may be dispensed with and the nominees elected viva voce (by voice vote).
Section 4: A person shall be eligible to hold office in this Association who is a voting member in good standing at the time of election, installation, or appointment.
Section 5: In the event of a vacancy in the office of President, the Vice President, shall succeed to such office for the un-expired term. A voting member in good standing appointed by the President to complete the term of office shall fill any other vacancy.
Section 6: Any Board member who shall be absent from three (3) successive board meetings shall forfeit the office unless, in the opinion of the Board of Directors, such absence has been unavoidable. In the event a vacancy occurs by reason of this provision, the Board of Directors shall fill such vacancy by appointment.
ARTICLE X: INSTALLATION OF OFFICERS
The elected officers shall be installed with appropriate ceremonies at the first meeting of the calendar year succeeding their election.
ARTICLE XI: COMMITTEES
Section 1: Within thirty (30) days following the election of officers, the Vice President shall appoint a Chairman to the following committees: Membership, Incentive, Marketing and Event.
Section 2: The Vice President shall, from time to time, appoint chair people of such other committees as may be considered necessary, subject to the approval of the Board members provided a quorum is reached.
Section 3: Each Committee shall consist of a chairperson appointed by the Vice President. Each chairperson shall appoint committee members as deemed necessary.
Section 4: Past Presidents (in good standing) may serve as ex-officio members of the Board of Directors and share responsibility of the Audit Committee.
The Audit Committee shall be composed of three (3) members appointed by the incoming Board; the first so elected being the chairman, who shall be a Past President. The Audit Committee
ARTICLE XIV: TERM OF ASSOCIATION
Section 1: Notice of intent to dissolve the organization shall be included with the notice of the meeting at which the dissolution is to be discussed.
Section 2: Any decision on dissolution of the Association will be decided by a two-thirds vote of members in good standing in attendance at that meeting.
Section 3: In the event of the dissolution of the Association, any and all assets shall be liquidated and distributed equally to then existing foundations or corporation of welfare or education institutions in Clark County, Nevada, concerned with the welfare of the Las Vegas area and its citizens by order of the members.
shall meet in December prior to the regular meeting. The committee shall check completely the records kept by the Treasurer with fifteen (15) days from receipt of records and make a report to the membership at the next regular meeting after this has been accomplished.
ARTICLE XII: LEGAL REQUIREMENTS FOR ASSOCIATION
Section 1: The Association shall maintain an annual incorporation in the State of Nevada. It shall be the responsibility of the President to ensure Articles of Incorporation are filed.
Section 2: There shall be an Attorney of Record who holds the corporate books and who shall perform such duties, as necessary, to ensure legality of the corporation.
Section 3: The Treasurer in accordance with existing tax will file all necessary tax forms laws. It is the responsibility of the President to verify that the legal requirements of the Association have been completed in a timely manner. This shall be reported at the Board meeting.